Case Study
How a leading autonomous vehicle technology enterprise reduced AP processing costs by 80%
Download Case StudyIndustry: A leading autonomous vehicle technology enterprise
Key Technologies/Platforms: Google Cloud Platform, Vertex AI, Google Gemini, Google ADK, SAP Ariba APIs, Google Drive API
About the Client
A leading autonomous vehicle technology enterprise partnered with Jade Global to modernize its manual accounts payable process. By implementing an Agentic AI solution built on Google Vertex AI, Gemini, and SAP Ariba APIs, the organization automated invoice ingestion, validation, and posting. The solution is expected to reduce AP processing costs by 80%, accelerated invoice turnaround, improved accuracy, and established a scalable foundation for future growth.
Business Requirements
The client wanted to transform its AP operations by implementing an AI-driven invoice automation framework that could:
- Automate invoice ingestion with minimal human intervention.
- Extract and validate invoice information with high accuracy.
- Process both PO and Non-PO invoices using predefined business rules.
- Integrate seamlessly with SAP Ariba through APIs.
- Route only exceptions for manual review.
- Provide centralized reporting, audit visibility, and end-to-end process tracking.
- Scale efficiently without increasing operational costs.
Business Challenges
Despite leading innovation in autonomous mobility, the client's accounts payable process remained highly manual and resource-intensive
- Heavy Dependence on Manual Processing: Invoice processing relied extensively on an outsourced BPO team to review, validate, and enter invoice data manually. This increased operational costs while limiting overall productivity.
- Slow Invoice Turnaround: Manual validations and repetitive processing steps delayed invoice approvals and vendor payments, impacting operational efficiency
- Data Accuracy Challenges: Human-driven data entry introduced inconsistencies and errors that required additional verification, increasing rework and slowing financial operations.
Our Approach and Solutions
Jade Global implemented a touchless, agentic AI architecture powered by Google Gemini and Vertex AI, organized into specialized functional agents:
- Polling Agent: Continuously monitors designated invoice sources (such as Google Drive) to automatically trigger workflows upon file upload.
- Extraction & Validation Agent: Uses the Google Gemini LLM to parse PDF invoices, extract key data into structured JSON format, and validate both PO and Non-PO invoices against defined business rules.
- cXML Generator Agent: Converts validated JSON data into standardized cXML payloads required for seamless ERP ingestion.
- Invoice Posting Agent: Interacts directly with SAP Ariba APIs to automate hands-free invoice creation and posting.
- Human-in-the-Loop (HITL) Handling: Incorporates a dedicated exception-handling layer that routes edge cases or low-confidence data to human operators for review.
Impact and Business Benefits
- Up to 80% Cost Reduction: Significantly reduced operational costs and BPO team dependency through end-to-end process automation.
- Enhanced Speed & Efficiency: Accelerated processing cycle times, enabling faster turnaround for invoice processing and vendor payments.
- Flawless Accuracy & Consistency: Eliminated manual data entry errors through AI-based extraction and automated rule validations.
- Tighter Compliance & Low Risk: Standardized validation checks and automated logging ensured strict regulatory adherence and seamless audit tracking.
- Scalable Architecture: Enabled the organization to handle fluctuating invoice volumes dynamically without adding headcount.
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