Case Study
30–40% Faster Asset Capitalization: Streamlining Month-End SAP Processes for Leading Autonomous Vehicle Leader
Download Case StudyIndustry: Autonomous Vehicle Technology
Key Technologies/Platforms: UiPath, SAP
About the Client
The client is a leading Autonomous Vehicle Technology enterprise with asset capitalization activities managed in SAP. The monthly process required moving costs from Work Breakdown Structure (WBS) to Asset Under Construction (AUC) and finally to Fixed Assets.
Business Requirements
- Read the required input data and automate WBS-to-AUC settlement in SAP through overhead accounting jobs.
- Run the next settlement from AUC to Fixed Assets after the first stage is complete.
- Handle leading and non-leading ledgers in SAP automation rather than repeating the work manually for each ledger.
- Reduce manual effort across recurring asset capitalization activities.
Business Challenges
- Manual entries across SAP: Users had to enter the current month, fiscal year, WBS elements, and settlement rules at different stages of the process. Repeated entries increased the possibility of errors.
- Delays in asset capitalization: Overhead accounting jobs had to be started and checked manually. This added time to asset creation, final capitalization, and monthly depreciation runs.
- Time spent checking settlements: Teams manually opened journal entries and checked transaction statuses to confirm whether costs had settled correctly before moving ahead.
- Repeated work across ledgers: The process had to be run and checked separately for Leading and Non-Leading Ledgers, adding to the work required each month.
Impact and Business Benefits
- 30–40% less manual effort: Teams spend less time running and checking recurring settlement activities.
- Fewer manual entry errors: Repetitive data entry is reduced across the capitalization process.
- Faster asset creation: Costs can move through the settlement process with less manual intervention.
- Faster capitalization and depreciation runs: Automating recurring steps helps the team complete these activities sooner.
- Automated asset management: The settlement process now covers WBS, AUC, Fixed Assets, and both ledger types through automation.
- More efficient SAP asset management: Teams no longer need to work through every stage of the settlement process manually.
Our Approach and Solutions
- WBS to AUC settlement: Jade Global used UiPath SAP automation to run the overhead accounting job with the current month, fiscal year, WBS, and Leading Ledger details.
- Settlement verification: Once the job is complete, the bot opens the journal entries and checks whether the costs have settled from WBS to AUC.
- AUC to fixed asset settlement: The bot moves to the settlement rule, submits the asset value, and saves the changes. It then marks the WBS processing status as complete before running the next job to settle the costs to the final Fixed Asset.
- Processing across both ledgers: The same steps are carried out for the Non-Leading Ledger. This removes the need for teams to repeat the settlement and verification steps for each ledger manually.
- This asset management automation allows the client to automate asset capitalization in SAP using UiPath, covering the process from the initial WBS settlement through final asset verification.